Job description
Highlight of the role:
My client is a leader in the market, with the expansion of their business, they have created a new headcount to look after Group Level Admin matters. This is a senior role with broad scope across facilities, procurement, corporate travel, ESG-related administration, ensuring the organisation runs efficiently and meets the governance standards of a listed environment.
Job Description:
If you believe you meet the above requirements and have the passion and drive to excel in this role, we invite you to submit your application. We apologies that only shortlisted candidates will be contacted. Please click the 'Apply' button below or send through your most updated CV to cwong@captarpartners.com
Still considering? Contact Cynthia Wong on +852 3901 8748 for confidential discussion about it, we are always happy to help.
- Oversees Group level office administration matters
- Newly created headcount
- Team leader position
- Stable career opportunity
- Permanent job opportunity
- Working Location: Kowloon West
My client is a leader in the market, with the expansion of their business, they have created a new headcount to look after Group Level Admin matters. This is a senior role with broad scope across facilities, procurement, corporate travel, ESG-related administration, ensuring the organisation runs efficiently and meets the governance standards of a listed environment.
Job Description:
- Lead the Group admin team and build a service-minded, efficiency-focused team culture with strong internal client orientation
- Manage and standardise the group-wide administration policies, standards and procedures to drive consistency across entities and subsidiaries
- Oversee day-to-day operation of head office, including space planning, office renovation projects (if any), workplace optimization etc.
- Ensure facilities meet safety, environmental and compliance requirements; manage front-of-house, mailroom, pantry, meeting rooms etc.
- Manage group contracts for office supplies, equipment, facilities management and outsourced services; handle vendor selection, RFP / tender exercises, negotiation and performance review
- Oversee office asset and inventory management, implementing robust tracking and documentation for audit and compliance purposes
- Manage the group’s corporate travel policy, balancing business needs, cost control and compliance
- Coordinate major corporate events (e.g. annual dinner, conferences, townhalls) and manage logistics for senior management meetings, executive visits and cross-entity activities if any
- Support ESG-related initiatives around workplace environment, sustainability and responsible sourcing/procurement
- Manage administration budgets covering office operations, facilities, procurement and travel; monitor spending, forecast needs
- Participate in other projects if necessary
- University degree in Business Administration or a related field
- 10 -15 years of office management experience from listed companies or large corps is essential
- Candidates who are committed, proactive, driven, collaborative are desired
- Candidate with great stakeholder management skills is preferred
- Proficiency in English, Mandarin and Cantonese is a MUST
If you believe you meet the above requirements and have the passion and drive to excel in this role, we invite you to submit your application. We apologies that only shortlisted candidates will be contacted. Please click the 'Apply' button below or send through your most updated CV to cwong@captarpartners.com
Still considering? Contact Cynthia Wong on +852 3901 8748 for confidential discussion about it, we are always happy to help.
