Job description

European Private Bank
Great Working Culture
Great Remuneration

company overview.
This well-reputed European Private Bank is looking for seasoned documentation talent to join their team due to great success in their business last year. You will be joining a team of 4, reporting to the department head. Great working culture and great remuneration are provided.

job scope.
As the AVP, Documentation a well-reputed European Private Bank, your key responsibility will be:

Conduct thorough, independent reviews of high-net-worth client documentation, verifying adherence to stringent regulatory and internal standards to facilitate seamless onboarding into private banking relationships.
Perform preliminary name screening procedures and risk assessments to determine the necessity for escalated AML/KYC due diligence.
Precisely input, verify, and maintain client data within the core private banking platform, ensuring accuracy and integrity of records.
Execute independent verification callbacks to relationship managers or clients concerning updates to personal or contact details.
Oversee the validation and authentication of signatures on wealth management agreements and related documentation.
Liaise closely with private banking stakeholders and senior leadership to deliver exceptional service levels in line with agreed performance metrics.
Provide guidance and mentorship to junior team members on private banking onboarding protocols, KYC requirements, and operational best practices.
Support the Department Head in spearheading initiatives for process optimisation, policy refinement, and enhancements to operational efficiency while upholding robust compliance standards.
Proactively escalate operational or compliance matters to the Department Head in a timely manner.
Maintain up-to-date knowledge of evolving regulatory landscapes affecting private wealth management, including FATCA, CRS, and local jurisdictional requirements.
Partner with the Compliance function to fulfil all regulatory mandates pertaining to high-net-worth client documentation and ongoing monitoring.
Manage the periodic renewal of tax documentation and re-papering exercises for existing private client portfolios.
Supervise the secure filing, archiving, and retrieval of sensitive client records in compliance with data protection protocols.
Assist the Department Head in coordinating bespoke communications with Business Management, Investment teams, and other internal divisions.
Collaborate with third-party vendors to handle the secure mailing, digitisation, and distribution of confidential client materials.
Ensure full adherence to external regulatory frameworks and internal governance policies, mitigating financial crime, reputational, and operational risks within the private banking environment.
Contribute to the documentation, regular review, and updating of departmental policies and procedures, including periodic testing to confirm alignment with regulatory expectations.
Act as deputy to the Department Head for time-sensitive reporting requirements and ad hoc data extraction from private banking systems.
Undertake additional responsibilities as directed by senior management to address evolving business or regulatory demands.

requirements.

A minimum of 10 years' direct experience in client onboarding and account opening processes, ideally within Private Banking, with a strong understanding of complex account structures, including trusts, discretionary portfolios, and family office arrangements.
Comprehensive knowledge of AML, KYC, and sanctions compliance frameworks and best practices across the APAC region.
In-depth familiarity with FATCA, Qualified Intermediary (QI), and Common Reporting Standard (CRS) obligations and reporting requirements.
Advanced proficiency in Microsoft Excel, including data analysis and reporting capabilities.
Demonstrated ability to operate autonomously as a proactive self-starter in a fast-paced environment.
Proven collaborative team player, resilient under pressure and capable of managing multiple priorities effectively.
Eagerness to embrace professional development, adapt seamlessly to system enhancements and evolving processes, and undertake new responsibilities as required.
Exceptional communication and interpersonal skills, with a track record of building effective relationships and engaging confidently with Front Office, Relationship Managers, and senior stakeholders.
Professional fluency in both written and spoken English and Chinese (Cantonese and Mandarin).

If you believe you meet the above requirements and have the passion and drive to excel in this role, we invite you to submit your application. We apologies that only shortlisted candidates will be contacted. Please click the 'Apply' button below or send through your most updated CV to cchen@captarpartners.com. We apologies that only shortlisted candidates will be contacted.

Still considering? Contact Cathleen Chen on +852 3901 8731 for confidential discussion about it, we are always happy to help.